Don’t plan your wedding alone
The Destination Wedding Checklist
START HERE
12-18 Months
Choose a Wedding Destination in Mexico
Narrow down locations (e.g., Cancun, Tulum, Puerto Vallarta, Cabo, Riviera Maya).
Research weather and the best time of year (dry season: November–April).
Set Your Budget
Include travel, accommodations, wedding package, décor, food, and entertainment costs.
Hire a Wedding Planner or Skip it !
Opt for a local planner or a Mexico-based specialist for vendor recommendations and cultural expertise.
Research Marriage Requirements
Understand Mexico’s legal requirements (e.g., blood tests, documentation, residency).
Decide if you’ll do a symbolic ceremony in Mexico and handle legalities at home. This is way easier and my couples have raved about it!
Create a Guest List
Confirm an approximate headcount for travel logistics. I’ve photographed weddings with 10 people and weddings with 90 people, the best part about resort weddings is there is the flexibility you have and some resorts will comp your stay if you have over a certain number of guests.
Book Your Venue
Choose an all-inclusive resort, beach, or private villa that suits your style.
Ask about wedding packages and perks for group bookings.
Book Your Photographer
That’s where I come in! Do not choose the photographer from the resort. Your photos will turn out blown out with no character. This is your wedding, you deserve to have someone who will be documenting the candid moments of genuine hugs and tears so you look back and think “wow she captured moments I didn’t even know happened.”
9-12 Months
Send Save-the-Dates
Include travel details, recommended accommodations, and a wedding website link.
Research and Book Vendors
Photographer/videographer (familiar with Mexico’s lighting and locations).
Florist, hair & makeup, DJ/band, officiant.
Consider hiring bilingual vendors.
Plan Travel Details
Reserve room blocks for guests.
Negotiate group rates for flights and accommodations.
Explore Décor and Styling
Work with the venue and planner on theme and cultural elements (e.g., papel picado, maracas, Mexican tiles).
Book Activities for Guests
Arrange excursions (e.g., cenote swims, tequila tastings, Mayan ruins tours).
6-9 Months
Secure Necessary Documents
Birth certificates, passports, tourist permits, and apostilled documents (if required).
Shop for Attire
Lightweight fabrics for hot climates.
Comfortable shoes for sand or cobblestone.
Plan Guest Welcome Gifts
Include local touches: sunscreen, mini tequilas, sombreros, or Mexican sweets.
Menu Tasting
Work with the venue or caterer to create a menu incorporating local flavors.
Confirm Accommodations for Vendors
Arrange rooms for any vendors traveling with you.
1-6 Months
Plan the Ceremony and Reception
Finalize vows, readings, and timeline.
Confirm setup, décor, and seating plans.
Organize Travel Itinerary
Send travel info to guests, including transportation options.
Apply for Permits
If having a beach wedding, ensure you have the necessary permits.
Prepare for the Weather
Arrange tents or fans for sun and backup plans for rain.
Book Your Honeymoon
Extend your stay or travel to another Mexican destination.
Confirm RSVPs
Finalize the guest list and share numbers with your vendors.
Finalize Vendor Details
Confirm timelines, payments, and logistics with each vendor.
Prepare Your Wedding Day Emergency Kit
Sunscreen, bug spray, sewing kit, and extra shoes.
Pack for Your Wedding
Don’t forget rings, attire, and any special décor or sentimental items.
1-2 Weeks
Arrive Early
Arrive in Mexico at least 3–5 days before the wedding.
Meet Vendors in Person
Walk through the venue and finalize details.
Host a Welcome Event
Organize a welcome dinner or cocktail night to thank guests for traveling.
Relax and Soak It All In
Get a massage or explore the area to de-stress before the big day.
Let’s Get The Ball Rolling
Planning a destination wedding in Mexico is an exciting adventure, and with the right venue and preparation, it can be the celebration of your dreams. Need help capturing those unforgettable moments? Reach out to me for photography services designed to tell your unique love story in the most stunning settings!
